Job Opportunity: Events & Community Coordinator (Part-Time)

Events & Community Coordinator

The Feel Your Boobies® Foundation is hiring an Events & Community Coordinator to manage the Foundation’s annual fundraising events/special events as well as third party (community based) events in the Harrisburg area. Must be detail oriented and able to manage and track event timelines, budgets, ticket sales and volunteers as well as third party requests for community based fundraising activities that support the Foundation. Must be able to manage all aspects of communications and issue resolution with Foundation staff/board, volunteers, sponsors, community supporters as part of event coordination activities and attend events as necessary to ensure event logistics run smoothly. In addition, must be able to coordinate with vendors as needed to arrange facilities, food, entertainment, equipment and other event related logistics. 

Will promote events through the Foundation’s website, social media and email marketing tools and write press releases as needed. Following the events, will create a recap of event performance to capture successes, improvement areas, and lessons learned to inform future events as well as coordinate any follow-up with vendors, donors, sponsors to manage relationships and provide required communication related to charitable donations or in-kind services received.

  • Reports to: Executive Director

  • Hours: Average of 15-20/hours weekly

  • Rate: $15-$20/hour

Professional Qualifications:

  • Event planning and promotion experience required (3+ years)

  • Non-profit experience is ideal

  • Excellent time management and organizational skills required

  • Proven ability to manage and track status of projects using project plans and budgets

  • Able to work to meet deadlines and plan events to stay on budget

  • Excellent oral, phone and email communication skills required

  • Ability to interface and engage with diverse volunteers, donors and other stakeholders

  • Experience with social media and email marketing tools required

  • Proactive problem solver with ability to raise issues and implement identified solutions in a timely manner

  • Ability to work independently in a remote work environment but follow guidelines and expectations as communicated by leadership

  • Proficiency in the following tools or those similar in nature:

    • Microsoft Office

    • Google Suite

    • MailChimp

    • Canva

    • SquareSpace

    • Facebook/Instagram

Actual Job Responsibilities:

  • Manage all event related activities for the Foundation’s two annual fundraising events

  • Manage all event related activities for any special events the Foundation plans in addition to its annual events

  • Manage all third party/community based requests related to events and fundraising done outside of the Foundation include email/phone correspondence with third parties and coordination of Foundation materials to support these community events

  • Manage any vendors involved in Foundation annual events or special events

  • Attend all Foundation annual events and special events

  • Attend third party events as necessary

  • Manage volunteers to assist with event activities or attend third party events as necessary

  • Plan all marketing and event related communication to promote and implement events

  • Create social media communication plan including design of posts and planning social media calendar leading up to annual events, special events, and third party/community events (as appropriate)

  • Update Foundation website with current event information

  • Write content for email marketing blasts related to event updates

  • Manage event registration/donation platform and resolve issues with event registrants as they arise

  • Update event project plans and budgets to ensure all event related tasks are meeting deadlines and budget goals

  • Raise issues to Executive Director through weekly status meetings

  • Create event recap reports to capture event performance, lessons learned and improvements that can be made to increase event performance the next time its hosted

  • Write follow-up communication post-event to build/maintain relationships with vendors, registrants/attendees, sponsors and other stakeholders

To Apply:

Email resumes to Eryn Foust ( Deadline for submissions is 8/31/19.